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• 28 Sep 2026

  Company Secretary & Finance

  Malaysia

  Permanent Position

  Regional Medical Technology MNC
  Job Description

  We are looking for a Company Secretary & Finance professional to support corporate secretarial, governance, compliance and related finance matters across a six-country regional group.

  This is an independent role working closely with the Malaysia CFO and Hong Kong Company Secretary, with responsibility for maintaining corporate governance standards, coordinating statutory and regulatory requirements, and supporting board and senior-level corporate matters across multiple jurisdictions.

  Key Responsibilities

  • Manage statutory records, corporate registers and governance documentation
  • Coordinate statutory filings, regulatory submissions and compliance requirements across multiple jurisdictions
  • Support board and committee meetings, including meeting documentation, minutes and resolutions
  • Coordinate KYC, due diligence, banking and beneficial ownership matters
  • Manage corporate, business and D&O insurance matters and renewals
  • Liaise with C-level stakeholders, auditors, legal counsel, corporate service providers and regulatory parties
  • Work closely with the Hong Kong Company Secretary on regional corporate secretarial matters
  • Support incorporation, registration, licensing, restructuring, dissolution and other corporate actions
  • Maintain strong document control, governance and compliance across the regional group

  Expires on 28 Dec 2026

  Posted By

  Amanda LOONG-DAWN

  Tel: +60 17- 239 4637

  amanda.loong@peoplefirst.jobs

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  Requirements

  • Has relevant experience in company secretarial, corporate governance, compliance or corporate administration
  • Is highly detail-oriented, organised and independent
  • Has strong knowledge of corporate secretarial and compliance practices
  • Is comfortable working with senior stakeholders and confidential information
  • Demonstrates strong ownership, professionalism and stakeholder management skills
  • Conversational Cantonese is an advantage, particularly for collaboration with the Hong Kong Company Secretary
• 18 Sep 2026

  Company Secretary & Finance

  Malaysia

  Permanent Position

  A leading provider specializing in medical software solutions, this organization focuses on developing advanced healthcare imaging and informatics systems. They deliver innovative digital radiology and diagnostic tools to medical institutions, enhancing clinical workflows and patient care. Their expertise spans software development, system integration, and support services, committed to driving healthcare technology forward in the region.
  Job Description

  Maintaining and updating statutory records, corporate registers, corporate information
  and other corporate records for the Company, the subsidiaries and associated entities
  within the Group.
  ii. Coordinating the execution, filing and submission of routine corporate documentation
  and statutory filings across multiple jurisdictions.
  iii. Liaising with management, auditors, legal advisers, registered agents, corporate service
  providers and regulatory authorities on corporate secretarial and compliance matters.
  iv. Supporting KYC and due diligence exercises with banks, financial institutions, insurers and
  other counterparties, including the collection and maintenance of corporate and
  beneficial ownership documentation.
  v. Coordinating the renewal and administration of all Business insurance policies, D&O
  insurance, corporate insurance policies and related documentation.
  vi. Monitoring compliance deadlines and maintaining records relating to annual filings,
  regulatory submissions, licenses, economic substance reporting, beneficial ownership
  reporting and other statutory requirements.
  vii. Assisting with the maintenance and updating of corporate structure charts, authorized
  signatory records and governance-related documentation.
  viii. Coordinating with local subsidiaries, invested companies and internal stakeholders to
  obtain and verify information required for governance, regulatory, KYC, insurance and
  other compliance purposes.
  ix. Maintaining organized corporate records and ensuring proper document management
  and retention practices.
  x. Providing administrative and project support to the Company Secretary and management
  team, including assisting with the administrative and logistical coordination of board and
  committee meetings, and the collection and circulation of related documentation as
  required.
  xi. Assisting with incorporation, registration, licensing, restructuring and dissolution matters
  across relevant jurisdictions.
  xii. Co-ordinating with external legal counsel on corporate and transactional matters,
  including the execution of key corporate documents and resolutions on a timely basis.
  xiii. Coordinating the notarization, legalization and authentication of corporate documents
  and records.
  xiv. Undertaking such other duties and responsibilities as may be assigned by the Company
  Secretary or management from time to time.
  xv. Coordinating with external legal counsel on corporate and transactional matters, including
  the execution of key corporate documents and resolutions.

  Expires on 18 Nov 2026

  Posted By

  Gareth GOH ( https://about.peoplefirst.jobs/gareth.goh)

  Tel: +60 167896006

  gareth.goh@peoplefirst.jobs

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  Requirements

  Degree, diploma or professional qualification in Corporate Administration, Corporate Governance, Company
  Secretarial Practice, Law, Business Administration, Accounting or related discipline.
  ▪ Relevant experience in company secretarial, corporate administration, governance, compliance or a related field.
  ▪ Candidates pursuing or holding professional qualifications such as CGI/ICSA, MAICSA or equivalent will have an
  advantage.
  ▪ Familiarity with corporate secretarial practices and regulatory compliance requirements.
  ▪ Experience in handling KYC, bank documentation, insurance administration or regulatory filings would be an
  advantage.
  ▪ Strong organizational skills with the ability to manage multiple tasks and deadlines.
  ▪ Meticulous attention to detail and a high level of accuracy.
  ▪ Good interpersonal and communication skills with the ability to liaise effectively with stakeholders across different
  jurisdictions.
  ▪ Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
  ▪ Good command of written and spoken English